Advantages And Safety Of an Email Archival Service

Did you know that experts are urging almost all businesses to deploy a state of the art email archival service on the cloud for seamlessly streamlining their organizational correspondence? Yes, it’s a fact indeed that in this litigation friendly world, it is important for businesses to organize their email correspondence better for legal and other e discovery compliances. Without a seamless archiving system in place, it is almost impossible to dig through the immense and growing volumes of emails (which almost any enterprises collect almost daily) in order to identify the requested information. In fact, business still relying on that traditional process of message storage for organizing messages poses quite a significant risk to all their significant inbound and outbound messages. Experts therefore propose that the e mail archival service on the cloud stands tall as the optimum solution to all these growing challenges. This is typically because the flexible and cutting edge off premise system thus offers a rather dedicated location for storing all your business data and email correspondence. This not only keeps all your business correspondence safe but at the same time helps in reducing the burden on your email server.

Further, cloud based email services also drastically change the way the whole email correspondence actually work! There is hardly any denial that email stands as the dominant form in today’s business communication. And in the cloud the sheer concept of email archiving also becomes rather interactive and also useful. A seamless email archival service in place further enables the end users to search for and to retrieve information rather seamlessly.

Let us take a closer view of cloud based email services

There is practically an array of benefits of cloud based email archiving. However the top advantages are -

-Improving the data storage management

-Reducing IT costs

-Enabling easier, cheaper, quicker and effective regulatory compliance

-Streamlining the response required for e-Discovery requests.

-As a matter of fact, any cloud-based archiving system is pretty easy to deploy, much easier to use and also pretty much cost-effective than other solutions.

-It is also pretty different from the traditional “on-premise” archiving systems and is usually delivered as a typical service via the internet, thus removing any cost regarding configuration, installation, maintenance and licensing.

-Cloud based email services are also typically priced on the system known as ‘per-mailbox per-month’ basis. This helps the organization in having a clear idea on the budget of email storage and archival.

-It can also block all sorts of e mail threats and spam attacks. This helps in reducing the chance of viral attack and also supports in releasing more bandwidth

There Is No Shame in a Spammer’s Game

If you use the Internet and have an email address, then you are very familiar with what spam is. This unsolicited message is indiscriminately sent to multiple mailings, individual emails or other public groups. Quite simply it is junk e-mail. The type of invasiveness these unwelcomed emails bring is equivalent to the types of junk mail flooding regular U.S. Mail boxes.

Almost everyone online is affected by it. All spammers really need is an email address, or some type of web address where receiving any type of electronic mail is a prime target. Guest books, comment sections on articles and blogs, web forums and chat rooms are susceptible to spam. Spam can include anything from advertising dating sites, knockoff handbags, replicas of designer watches, pharmaceuticals, off shore brides or just about anything, that will peak the curiosity of unsuspecting recipients to lure them into the spammer’s trap.

Through the use of spambots, a program that collects or harvests Internet email addresses, spammers will look for any type of audience where their unsolicited mailings can surpass junk or spam folders. Spammers do not care about what a big nuisance or how offensive their junk mail is. Their mailings are even found posted in online funeral home guest book registries for the obituaries of the recently deceased. Frankly, this type of disrespect is extremely appalling to many family members of the deceased.

While it is reported that spam is not against the law, it is no doubt a huge annoyance. Some available encoding tools will protect your email address from harvesting robots, by encoding it using JavaScript. Munging, a technique created to modify an email address so that it can be decoded by humans, but not a spambot, was once effective when used. Unfortunately, there are ways however, that spammers are using crafty tactics to fool and get around these encoding tools.

Just as software programs are designed to help you navigate and communicate easily and efficiently online, there are individuals creating programs to rob and compromise the security of many email recipients, businesses, governmental agencies and organizations. One deterrent to help cut down on the amount of spam scouring your inbox is to activate your spam or quarantine folders and to be cautious about your activity while online. While this may not block all spam that is sent to your email, it will certainly catch and filter out a lot of that junk, electronic and unsolicited mail arriving in your inbox.

Avoiding Spam and Fraudulent Activity on Classified Ad Sites!

I remember the first time I encountered spam after posting on Craigslist. I was a sophomore in college, and had used Craigslist to advertise my tennis lessons in Bethesda (which is right near Washington DC). I remember getting an email from a father who lived abroad and wanted to wire me a decent amount of money for lessons for his son, who apparently was living in Bethesda. He provided a lot of details involving transportation for the boy, times, and pricing. At first my gut feeling felt off on this however, I responded immediately to the email pretty excited about the opportunity. After a few email exchanges I had a feeling that this sounded a little too good to be true, and started to sound fishy. The supposed “father” started asking for a lot of personal and confidential information over email, and would refuse to call me to talk about lessons over the phone. In addition, I noticed a lot of typos and broken English in later emails. I consulted the internet and family/friends to get their thoughts and they all said it rose red flags. I then googled this email and found that other Craigslist and classified users were experiencing this same email. Lucky for me I halted all contact, and never lost any money or got scammed… but it was a close call! After this experience, I thought that it would be useful to highlight a few ways to avoid these scams or what to look out for. I recommend checking these bullets, it could save your wallet!

  • Always go with your gut feeling and what it makes you feel inside. If immediately the email sounds weird, too good to be true, and/or raises a red flag, take precaution!
  • Use a search engine like Google, and search the actual potential scam email. You will be surprised that sometimes people or classified ad users will warn others about the scam.
  • Just don’t respond, its not worth it. There are a lot of legitimate buyers out there, so just work with them.
  • Keep an eye out for listings that have many typos, missing contact information, no pictures, and unusually low or high listing prices. Postings that use all or many of these should raise red flags.
  • Avoid contacting listings that are repeated many times on classified ad sites. These might not be scam but might be spam. I noticed this on a lot of larger classified ad listing sites. Many contain tons of spam and have no way of really controlling it. Frustrating for people searching for quality listings/products that actually meet their search criteria! In addition, this can be frustrated for people listing products, but then not getting visibility because of copious amounts of spam.
  • Try them on the phone. If you are worried about a scammer, see if you can talk to an actual real person before even proceeding with anything else.
  • Deal with people locally! Check out the product/service you see listed and in person is a way better idea than doing everything over email. By doing this in person you can check the quality of the product, and allows for a more a more trustworthy transaction.
  • Beware of listings that require online transactions, wiring, or fake cashier checks.
  • Beware of listings or emails that require financial information, social security, credit card information, bank accounts, personal information, and or credit card checks.

What Is Spam and How Do I Avoid It?

What Is Spam?

Spam is any email messages that contains commercial advertising. In most cases, spam is unsolicited, sent out on an extremely large scale and a nuisance to email users. It is estimated that as much as 95% of all email messages sent are spam of some type.

Spammers, as those who send the messages are called, typically purchase lists of email recipients or collect email addresses from various places on the web, including information forms as well as public sites with email listings. Additionally, spammers also may use computer programs that randomly “guess” email addresses as well.

Effects of Spam

Aside from cluttering up your inbox and being a time waster and a nuisance, there are other reasons that spam should be controlled. First of all, spam is often a source of computer viruses. Malicious people who create viruses often disguise them as emails from legitimate advertising sources to encourage users to open or download content. Secondly, spam is often used as a weapon of theft, fraud, or scams. Emails that mimic real companies asking for your login information, personal data, or payment information cost innocent consumers’ everyday.

Avoiding Spam

The easiest way to protect yourself from the headaches associated with spam is to know how to avoid it altogether. Here are some of the most effective techniques!

Use a Spam Filter: Most email accounts will offer some sort of spam filter. However, it is up to the user to activate this feature and set the parameters of it. Take the time to ensure that a spam filter is in place for all email accounts and review and or adjust the settings to ensure they are effective. Also, as email shows up in your inbox that you identify as spam, take time to mark it as spam instead of just deleting it.

Create A Disposable Email Address: If you must give out your email to sources that will list it publicly, sell it, or that are just questionable in general, it is a great idea to have a disposable email account for this purpose. Basically, this is an email that is only used for spam or sign-ups, and not for important or personal emails.

Have a Unique Email Address: As mentioned earlier, many spammers use programs that randomly generate email addresses based on “guesses”. These are typically commonly used emails (like john.smith@emailserver.com). To avoid having your account to be “guessed”, use a combination of letters and numbers and make it as uncommon as possible.

Unsubscribe: When you sign up for various things around the web, you are often given a chance to uncheck a subscription box for email. Make it a habit to do this at each signup you perform. Also, many online stores, merchants, and advertisers will have directions at the bottom of emails on how to unsubscribe if you desire. Doing this will help to remove your email address from many spamming lists.

Hide Your Identity/Email Address: Many people become a target for spam because they post to the web, chat, and perform other online functions with their email address visible. When making comments on blog posts, posting in forums, chatting, or other communications that are public, do not publish your email address, use it in a signature, or create a screen name that is identical to your email address. If you must tell someone your email address on a public site, use a disposable email address instead of your primary email.